Girl Guides Ontario - Girl Guides Ontario - Police Records Check (PRC) for Members and Potential Members

Police Records Check (PRC) for Members and Potential Members

Potential Members

As part of our communication through the screening process you will be provided with a link to myBackCheck, the confidential police reference check company that Ontario Council has contracted to handle the PRC process.

Renewing Members

A new PRC must be done every five years and must be received before the current PRC expires.

1. Six months prior to PRC expiry, the Member will receive a reminder from the provincial office indicating that her PRC will expire within 6 months.

2. If the PRC has not been renewed, a further reminder is sent 3 months prior to PRC expiry.

3. At the point of PRC expiry, the National office will cancel the Member and mail a notice of membership cancellation.

Ontario Council is pleased to offer Members the opportunity to renew their PRC online. The online system is called ‘myBackCheck’ and is provided through a secure website by BackCheck, the confidential police reference check company that Ontario Council has contracted to handle the PRC process. There is no charge to Members provided the PRC is completed through BackCheck.   For information about how to complete your PRC through BackCheck, contact the Membership Administrative Assistant or call 1-877-323-4545 ext 2475.

PRC Exemptions

Members who may be eligible for a PRC exemption:

• Do not have any contact with girl Members
• Do not hold a position within Guiding including Trefoil Guild positions such as President, Treasurer, Secretary
• Unable, at this time, to obtain a valid PRC (e.g. in a nursing home, has health circumstances that prevent participation, Member is out of the country for an extended period of time)
• Are 75 years or older

There are two types of PRC Exemptions:

• Renewable exemption – requesting an exemption for 1 to 5 years for example temporarily living out of the country
• Permanent exemption – an exemption due to conditions that are predicted not to change such as living in a nursing home, long term illness.

PRC Exemption is an application process and requires the approval of the Provincial Commissioner. To apply, complete the PRC Exemption Application (EX.3) and send it to:

e-mail: Membership Administrative Assistant

mail: Girl Guides of Canada, Ontario Council

Attn. Membership Administrative Assistant

14 Birch Avenue, Toronto, ON M4V 1C8