FAQs Safe Guide
What is the Safe Guide?
Safe Guide is the document that GGC provides to Members in the preparation of plans for exciting activities and opportunities in their quest to deliver innovative activities for girls. You can find the document here.
How do I find Safe Guide forms?
They are available on the national Girl Guides of Canada website here. Be sure to use the most current Safe Guide forms.
How do I submit my Safe Guide forms for my Unit Activities?
In Ontario you e-mail the forms to safeguide@guidesontario.org or fax to 416-920-1440 Attn. Safe Guide. You must submit your forms 14 days prior to your Yellow activity/event or 21 days prior to your Red activity/event (for international trips over 72 hours see timelines on IT. 1 - International Group Trip Planning timeline).
Remember that it is the Unit Guider’s responsibility to ensure that Ontario Council has received your forms (however you sent them). This is particularly true if you have faxed or mailed your forms. Verify that your forms were received either by phoning 1‐877‐323‐4545 ext. 2487 or 2463 or e‐mailing safeguide@guidesontario.org. If you have e‐mailed your forms, you will receive an automatic response indicating that your message and any attached documents have been received. You will receive a subsequent e‐mail with a tracking number. Keep note of it for future reference
Got questions about Safe Guide form completion?
E-mail the volunteer Safe Guide Adviser.
I need help with a Safe Guide form submission, who do I contact?
Send an e-mail to safeguide@guidesontario.org or call 1-877-323-4545 ext. 2487 or 2463.
I need to report a Safe Guide emergency, who do I call?
If you are at a sanctioned event/activity and an emergency happens (after you have called emergency personnel), in Ontario call toll-free 1-877-323-4545 and press 5 (or ext. 2350). Alternatively 416-926-2350 or 416-926-2351 and then press 5.
Who is a Safe Guide Assessor?
An adult Member of GGC, Ontario Council that has training and expert knowledge of the Safe Guide document, forms and processes. These volunteers review the Safe Guide forms submitted by the Responsible Guider to ensure all information is in good order. The volunteer Assessors work with staff to ensure that all Supervisors, including the Responsible Guider, First Aider, Non-Member Volunteers and Home Contact Person, are listed in iMIS with current qualifications and screening.
I haven't heard back from a Safe Guide Assessor, what do I do?
If, after submitting your forms, you have not heard back from an assessor within one week of submitting them, please send an e‐mail to safeguide@guidesontario.org. Don’t wait until the day before the event to confirm whether or not your forms were received! If you have not received authorization for your activity at least three days prior to your activity date, please contact safeguide@guidesontario.org to request a status update.